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Personal Trainer Business Spreadsheet UK
A UK personal trainer spreadsheet for clients, sessions, block bookings, credits, invoices and tax set-aside, in Google Sheets and Excel.
£10.19 on EtsyUK price, VAT included. Instant download, nothing is posted.
Run a personal training business from one file. The sessions log works out every charge, late cancellations and no-shows included, and block bookings count themselves down. A dashboard shows what to move to the tax pot.
Bought it already? Where your files are.
What it does
- Logs sessions and works out every charge, including late cancellations and no-shows; a session booked on a block uses a credit
- Counts block bookings down, showing used, left and expiry date, flagged Running low, Expires soon or Used up
- Shows each client's session credits at a glance, and who to offer a new block
- Tracks each client's current programme, flagged Review this week or Review overdue
- Makes invoices with a printable A4 invoice, and sorts expenses under Self Assessment headings
- Logs mileage at 45p for the first 10,000 business miles and 25p after (rates editable), with a 2026/27 dashboard and two charts
What you get
- Four colourways: Pastel, Bright, Dark and Earthy
- For each colourway: an Excel file with example numbers, a blank Excel file and a Google Sheets copy link
- A PDF with the Google Sheets link for each colourway
- A zip of the Excel files (.xlsx)
Good to know
- Works in Google Sheets (free Google account needed to make your copy) and Excel 2016 or newer
- Input cells have a coloured border; everything else is worked out and protected, with no macros to enable
- Works on a phone in the Google Sheets app, though setting up is easier on a laptop
- A bookkeeping aid, not tax advice: the set-aside is a budgeting estimate, so check what is allowable with official guidance or an accountant
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